Infoma ePortal creates consistent digital administrative processes

Infoma ePortal creates consistent digital administrative processes

Infoma ePortal

Most administrations only have a low level of digitization in processes related to financial accounting. Many users are only integrated into these processes through paper-based pathways. But you can make an effective change – with the Infoma ePortal.

The portal environment, based on Infoma newsystem, offers convenient services for users from all departments, even if they do not work in the ERP system but still need to use digital administrative processes.

The Infoma ePortal digitally maps these processes, replacing internal paper- or Excel/Word-based processes. An optimally pre-configured web interface tailored to the process allows the user to easily and efficiently execute the process steps, for instance to approve requests, create notifications of charges, or clarify unallocated incoming payments.

All users in kindergartens, schools, and other facilities work in a decentralized way, participating in the process through internet access.

A form's journey – from Infoma ePortal to Infoma newsystem


These user groups enjoy a unique benefit of the Infoma ePortal through simple process sequences. For instance, thanks to the forms and requests, they only need to enter the mandatory data as required by the process design.

Users have access to customer-specific forms/requests for process controlled and inter-departmental processing in the form server.

Customer Benefits

  • Scalable: User-based subscription model without investment costs
  • Paperless: Replace manual, internal paper- or Excel / Word-based requests with new digital forms
  • Efficient: Process-controlled digitization of routine tasks
  • Fast & easy: Quick start-up with provided templates, low training requirements for users
  • Integrated: Ideal as a supplement to Infoma newsystem financial accounting
  • Future-oriented: Ongoing continued development through the continual addition of practical, relevant administrative processes

Data Center Partner Benefits

  • Client-capable: Operate any number of clients in a central portal
  • Cloud-capable: Perfectly suited for computing center operation
  • Low subsequent IT costs: Create additional clients / customers with the push of a button
  • Subscription model for partners: Scaling across all clients

Infoma ePortal in Microsoft Cloud Germany

The Infoma ePortal can be operated on site. However, it also offers the option of cloud operation in Microsoft Cloud Germany so that cloud option users can concentrate fully on their administrative processes. Further information is available here.

Infoma ePortal purchasing

Purchase requisitions, funds requests, approvals, budgetary commitments

Digitally maps purchasing processes as pre-acquisitions in Infoma newsystem ordering. Decentralized users can review existing orders and change them as needed, in addition to placing requests to create a new order. Besides final order management, the Infoma purchasing ePortal allows for processing of pre-order processes, in particular decentralized purchase requisitions before orders are placed.

Your Benefits

  • Subsequent reviews and changes to existing orders in Infoma newsystem
  • Decentralized order recording with flexible templates and access to financial accounting master data
  • Option to choose from ready-made or custom order forms

Download information material

You are interested in more information? Our flyer contains all information for your comprehensive overview.


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Infoma ePortal and its services create digital administrative processes for everyone

Additional eGovernment & Digitization Modules

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eInvoice manager

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