Pilot projects

GKD Recklinghausen starts the switch to Infoma newsystem with the city and district of Recklinghausen

Ulm, September 11th, 2018

The GKD Joint Municipal Data Center of Recklinghausen has completed its conversion from its existing preliminary procedure to financial accounting by Axians Infoma. The city of Recklinghausen and the Recklinghausen district were the first conversion projects to Infoma newsystem; in addition to the commissioned comprehensive financial accounting solution with additional modules such as budget information and central address management, project managers also chose to add an integrated invoice workflow and enforcement as well as the facility management module. They made this choice due to the available integration capabilities of Infoma newsystem. In close collaboration with its partners GKD Recklinghausen and Axians Infoma, the district started a blanket coverage go live with almost all financial accounting modules; the property services department (building management) and district train station will complete their work using the integrated process starting in 2019. The GKD Recklinghausen will be converting the seven local governments of Castrop-Rauxel, Datteln, Dorsten, Gladbeck, Haltern am See, Oer-Erkenschwick and Waltrop by 2020.

Particular challenges for the participants included not only the brief conversion timeline of just one year, but also the fact that Germany’s most populated district, with 617,000 inhabitants, has chosen to operate its own job center as a so-called “opting municipality.” Bookings are handled by the borough council for over 38,000 benefit communities with roughly 77,000 benefit recipients. Therefore, a powerful solution with seamless connections to external processes was essential to handle requirements of this scale.

After just nine months of practical use, the GKD Recklinghausen and Recklinghausen district would review their choice positively. The software allows for convenient work with consistent processes right from the start, without requiring any changes to organizational procedures. The invoice workflow, especially, which is used with a standard process, proves its unique benefits to the borough council. Over 6,000 processes have already been handled by mid-May; all 410 clerks now process or approve their invoices using the workflow. Soon, the revenue side will be added to the creditor accounting workflow with the eInvoice module for generating debtor invoices.

With this change, added to the digital budget planning feature and planning for eInvoice and ePayment, the Recklinghausen district is taking key steps to its stated goal of achieving a higher degree of digitization.